Secure Erease of object and metadata
Introduction
The system allows for the use of strict or relaxed versioning. In both scenarios, multiple versions of objects can be stored in the system and accessed through the version manager.
When an object such as a building or room is deleted, the action is performed using the versioning system to ensure that the object remains available for historical access.
In certain use cases, it may be necessary to completely remove a specific object or part of its metadata from the system, affecting all system versions. To address this requirement, we introduce a Secure Erase function.
Secure Erase operations are irreversible, providing a permanent solution that is compatible with all system versions.
To perform this operation, a user must have the Administrator and Security Administrator roles.
The operation cannot be performed in the draft version; it must be executed on the main version, regardless of whether versioning is strict or relaxed.
Secure erase of object metadata
Right Click on object and select to choose Erase Object Metadata function.
Confirm that you want to activate the function (select Yes or select No to quit):
Erase metadata form is shown:
Use the Clear button to select fields to be erased. Confirm the operation by selecting the Erase function in the bottom toolbar.
Confirm once more that you want to permanently erase these metadata across all system versions (Master archive, drafts, etc.)
Once confirmed, the metadata is erased.
This operation is recorded in both the administrative and object activity log (accessible under right-click - Object info).
Secure erase objects
Select object and right click on open context menu. Select and then Erase "<object name>" option to start the erase process.
Confirm that you want to start erase function and understand the consequences (select Yes or No to abort):
Erase confirmation list is shown:
Use the icon to preview related objects that will be erased, especially if the Subtree option is turned ON. The selection of these objects is based on the system's "context perspective," similar to standard delete functionality. If the subtree option is not chosen, only the selected object will be securely removed.
Once you are certain that this is the correct set of objects to erase, proceed by selecting the Erase button.
Another confirmation message will be displayed:
Select Yes to proceed with the erase or No to cancel the operation.